Review the layout after event features are placed
Show where arrivals, seating, food service, and queues are expected. Discuss temporary toilets, handwashing, and accessible routes with the venue and provider. A position that looks open before setup may become difficult to use once tents or vendor vehicles arrive. Ask how servicing can occur within the venue's operating arrangements.
Keep a collection contact beyond public closing
The last guest leaving does not necessarily end the work period. Decide who checks supplies during teardown and who controls access after the organizer departs. Confirm that removal will not depend on an unlocked gate or an absent keyholder. If the venue changes its operating arrangements, review the equipment plan before the event begins.
Compare setup through final cleanup
Request equipment, handwashing, delivery, planned servicing, and removal. Clarify extra visits or extended occupancy if the venue schedule or teardown period changes.