Coordinate the rental with the venue schedule
Confirm where equipment may be placed, when it may arrive, and when the site must be cleared. Identify the person who can open gates and answer placement questions. Ask how a maintenance visit would work during a multi-day event. The layout should leave a usable route for attendees and retain the working space required for service and removal.
Review arrival peaks and the path from activities
A short concentrated arrival can create different needs from visitors spread throughout a day. Give the reviewer the anticipated pattern and describe existing restrooms rather than counting only total attendance. Request accessible options and handwashing equipment with an explanation of the path from parking and activities. Include steps, loose surfaces, and locations where queues could interfere with another part of the event.
Include setup and teardown in the rental period
Ask whether delivery, removal, servicing, and handwashing cover the full period people need facilities. Explain the venue's access window. Clarify extra visits, delayed teardown, and any relocation terms so the proposal matches the reservation and event timetable.