Check the route from the gathering to the unit
A location close to the entrance may be convenient for servicing but awkward for guests if the path crosses a work zone or changes level. Describe that route and request accessible options where needed. Include handwashing in the discussion rather than assuming it comes with the toilet. If the event is at a managed recreation property, agree the layout and access window with the venue operator.
Leave room for maintenance after setup
Identify driveway turns, gate openings, parking overflow, and any area needed for snow storage during the proposed dates. Ask the provider to review the servicing approach, not just the initial placement. Assign a site contact who can resolve an obstruction before a visit. Report a change in surface conditions promptly instead of moving equipment to an unreviewed spot yourself.
Match the quote to event and site access
Ask which delivery, collection, servicing, and handwashing items are included. Explain setup and removal windows and any restricted driveway access. Confirm how changes in attendance, extra maintenance visits, or a longer project would be handled before accepting the proposal.